HEERF Student Information for Emergency Funds
July 13, 2020
At Bay State College, we recognize that many of our students are navigating challenging financial circumstances as a result of the ongoing coronavirus (COVID-19) pandemic.
To assist our students, Bay State College has been authorized to distribute grants via the CARES Act since May 2, 2020. The CARES Act Higher Education Emergency Relief Fund (HEERF) provides funding to institutions for emergency financial aid grants to students for expenses related to the disruption of campus operations due to coronavirus (including eligible expenses under a student’s cost of attendance, such as food, housing, course materials, technology, health care, and child care) (“Eligible Expenses”). This funding is separate from any financial aid award students may receive from Bay State College.
So, far Bay State has awarded funds to 82 percent of the college’s student body based on a formula. Nearly 82 percent of those students have received their awards. The college has decided to award the remaining funds on an emergency application basis.
You must have been an active student enrolled at Bay State College as of March 13, 2020 to be eligible.
What is the CARES Act?
The Coronavirus Aid, Relief and Economic Security (“CARES”) Act is intended to provide economic relief from COVID-19. Among other things, the CARES Act establishes the Higher Education Emergency Relief Fund (“HEERF”) for institutions to use to provide emergency financial aid grants to students for expenses related to the disruption of campus operations due to coronavirus (including eligible expenses under a student’s cost of attendance, such as food, housing, course materials, technology, health care, and child care) (“Student Grant” or “Student Grants”).
How do I apply for emergency CARES Act grant?
Eligible Bay State College students must complete and submit a CARES Act Student Certification form (HEERF Application Form) certifying their eligibility to receive a Student Grant and that they incurred eligible expenses related to the disruption of campus operations due to coronavirus. This application will be reviewed by a committee at the College and applicants will be notified by email of the committee’s decision and next steps.
Who is eligible for CARES Act Student Grants from Bay State College?
In order to be considered to receive a Student Grant, a student must:
· Be eligible to receive federal financial aid under Title IV (DACA and International Students are not eligible)
· Have been an active student enrolled at Bay State College as of March 13, 2020
· Have not been enrolled exclusively online as of March 13, 2020; and
· Have a completed and accurate Free Application for Federal Student Aid (FAFSA) on file with Bay State College.
Bay State College intends to distribute the remaining CARES Act funds on a case by case basis and in the order in which the applications are received.
What is an “active” student?
An “active student” is one who was enrolled at Bay State College as of March 13, 2020, and who, at the time of the fund distribution, either (1) has not withdrawn from Bay State College and is enrolled for classes or (2) withdrew from Bay State College after March 13, 2020, but is taking classes as of the time of the fund distribution.
What is an “eligible expense” related to the disruption of campus operations due to coronavirus?
Eligible expenses include food, housing, course materials, transportation, technology, health care, and childcare incurred in relation to the disruption of campus operations due to coronavirus as determined by Congress under the CARES Act.
After submitting my CARES Act Student Certification form, and approved, when and how will I receive my CARES Act grant?
Student Grants will be distributed on or after July 8, 2020, through direct payment via CHECK.
Do I need to repay my CARES Act grant?
Eligible students are NOT required to repay their CARES Act Student Grant (unless there is evidence of misrepresentation or omission by the student in the Student Certification form), and it will not be counted as income for the calculation of Expected Family Contribution or estimated financial assistance.
I received this money as a refund. Does this mean my Bay State College account balance has been paid off?
No. The funds are emergency financial aid grants to students and must be directly distributed to students. Bay State College cannot distribute these funds to satisfy any financial obligations students still owe to Bay State College. Therefore, receipt of a Student Grant does not indicate that a student has satisfied any financial obligations to Bay State College. Students should check their account balance to see if they still owe any funds to Bay State College.
If I have additional questions, whom should I contact?
Please contact Bay State College’s Office of Financial Aid at FinancialAid@baystate.edu or (617) 217-9858.