Institutional Refund Policy

Institutional Refund Policy

Students who need to withdraw from Bay State College must complete an Official Withdrawal with their Advisor. The student’s official date of withdrawal is the date the College is notified. Tuition will be adjusted in accordance with the published refund schedule (below), based on the official date of withdrawal. The refund percentage is applied to tuition only. Fees are nonrefundable.

International Students: Tuition and fees are due in full prior to the start of each semester.   

Withdrawal from the College- Day Division

In accordance with weeks of a semester.

Refund Schedule % Refundable
Prior to week 1 100%
Week 1 100%
Week 2 75%
Week 3 50%
Week 4 25%

No Refunds after week 4

Withdrawal from the College- Evening & Online Divisions and all Summer Sessions

In accordance with weeks of a semester/term, based on when students starts.

Refund Schedule % Refundable
Prior to week 1 100%
Week 1 100%
Week 2 75%
Week 3 50%

No Refunds after week 3

The refund schedule is based on the full semester.  Students enrolled in eight week terms include both term 1 and term 2 when calculating refunds.  For example, a student who completes term 1 and drops term 2 during the second week, is not entitled to a refund.   

Financial Aid Implications of Withdrawing from the College

Financial aid awards will be adjusted according to federal regulations, which stipulate that a student who withdraws retains aid in proportion to the percentage of the semester he or she was enrolled. If the student withdraws during the first 60% of the semester, a portion of his or her federal funds must be returned. The student and Bay State College will share responsibility for returning these funds. Once the student has completed more than 60% of the semester, no adjustment to the financial aid award is necessary. Students are strongly encouraged to meet with the Financial Aid Office staff prior to withdrawal to determine the financial impact of their withdrawal from Bay State College. Federal, state and institutional funds will be adjusted according to the regulations governing these programs.